Shadow AI: Governance headache, governance solution

Imagine starting a new job as an IT administrator, tasked with inventorying and tracking your company’s AI assets. You diligently review documentation, speak with engineers, and compile what appears to be a complete inventory. On presentation day, however, you notice something odd: unknown AI API calls have occurred, and the cost dashboard shows numbers that don’t align with your report. Clearly, there is more going on than what meets the eye.

This lack of visibility into existing AI resources and the presence of AI usage you’re unaware of is known as Shadow AI.

What exactly is Shadow AI?

Shadow AI (Similar to Shadow IT but for AI) refers to the unauthorized use of AI models, tools and applications by employees within an organization that bypasses IT and Security oversight. It poses a significant risk and can cause monetary overhead, data leakage, compliance failures and many more such things.

It can be in the form of:

• Unsanctioned LLM API usage outside approved platforms

• Ad-hoc notebook instances running AI workloads

• Unauthorized AI agent deployments with tool or data access

• Shadow fine-tuned or embedded models in applications

• And much more…

What are the risks of Shadow AI?

Data Leakage: 

Some AI chatbots or tools store user-entered data in their databases. For example, an employee, while coding, might enter organizational environment variables or customer PII into an AI chat during development, exposing sensitive data without anyone knowing.

Regulatory Non-compliance: 

Unapproved use of AI can lead to violations of internal AI policies or standards such as ISO/IEC 42001. For example, when an employee inputs sensitive customer data into an AI chat interface, it may inadvertently breach data residency, data retention, or consent requirements.

Hidden/Increased Costs: 

AI workloads operating without organizational visibility can lead to unexpected infrastructure and API expenses, disrupting budget forecasts. Additionally, the presence of duplicate models or agents increases operational inefficiency.

Operational & Reliability Risk

Shadow models and AI agents are often poorly tested, undocumented, or lack clear ownership. As a result, changes, failures, or unexpected behavior become difficult to diagnose and remediate. Over time, critical business processes may silently come to depend on unsupported or unmanaged AI components, increasing operational fragility.

Reputational & Business Risk

Uncontrolled or poorly governed AI systems can produce incorrect, biased, or misleading outputs that directly affect customers and business decisions. Any incident involving ungoverned AI usage can erode trust with users, partners, and regulators, potentially leading to long-term reputational damage.

In short, Shadow AI removes control, visibility and accountability from AI usage which can ultimately derail operations due the number of unmanaged risks which pop up.

What causes Shadow AI?

Shadow AI can emerge in organizations for several common reasons, often without malicious intent. Some typical causes include:

• A new or junior engineer, or a line-of-business citizen developer eager to solve a problem, may unknowingly input sensitive customer data or environment variables into an AI copilot or chat tool while debugging code.

• A malicious insider may intentionally deploy multiple AI models or agents for personal use that inflates company infrastructure and API costs, disrupting operations.

• Research and development teams may forget to decommission AI projects used for experimentation, leaving unused models, notebooks, or agents running and accumulating costs.

• An external attacker who gains system access may deploy an AI agent that monitors internal operations and reports back to a command-and-control (C2) server, acting as a covert backdoor and leaking sensitive operational data.

How InviGrid can help you prevent Shadow AI

Shadow AI doesn’t appear because teams are careless. It appears because AI is easy to create and hard to track. Models, notebooks, agents, and APIs are spun up across cloud environments faster than organizations can keep up, and once they’re out of sight, risk and cost follow quickly.

To address this, organizations need a practical way to regain control without slowing teams down. Invi Grid helps you do exactly that.

Uncovering Shadow AI: 

You can’t protect what you can’t see, and this is also the starting point of every major framework, including ISO/IEC 42001. InviGrid continuously discovers AI assets across cloud environments, giving teams a living inventory of models, notebooks, agents, and AI services. 

Reporting for your AI resources:

AI resource discovery allows security and compliance reporting against various frameworks to focus specifically on AI resources without losing the  context of the overall infrastructure data. In addition, InviGrid provides reporting against the new ISO/IEC 42001 requirements. While the standard’s emphasis is on governance and oversight processes, some technical controls where applicable, have been mapped to support the oversight process. 

Beyond compliance:

Once AI assets are visible, unused resources and abandoned experiments become obvious. Invi Grid links cost and ownership directly to AI resources, making it easier to:

• Identify unused or underutilized AI assets

• Assign clear ownership

• Reduce unnecessary spend early

  
  

Security only works when it is easy:

Most Shadow AI is created to avoid friction, not policy. InviGrid enforces day-zero compliance, enabling teams to deploy AI workloads with secure, policy-aligned defaults. Want to vibe-code? No Problem! Invi Grid ensures developers and citizen developers can move fast without violating internal standards.

AI resources often linger because teams fear breaking something. InviGrid supports easy rollbacks and controlled decommissioning, removing hesitation and making cleanup a normal part of the AI lifecycle.

Change needs to be continuous, not reactive: 

AI environments evolve constantly. Configurations drift, permissions expand, and new assets appear. InviGrid continuously monitors AI inventory and configuration changes to:

• Detect new AI resources as they’re created

• Surface drift before it becomes risk

• Maintain compliance over time

  
  

This gives teams ongoing oversight, not just point-in-time visibility which is an essential requirement under ISO/IEC 42001, which emphasizes continuous monitoring, accountability, and review across the AI system lifecycle rather than one-time approvals.

Guardrails matter more than policies alone: 

AI systems interact with sensitive data in unpredictable ways. InviGrid enforces guardrails that help prevent data leakage across prompts, APIs, and integrations without relying on manual reviews.

Overcome Governance and oversight challenge:

Ultimately, Shadow AI is as much a governance challenge as a technical one. Governance isn’t just about controls, it’s about clarity of goals, ownership, and structure. InviGrid provides the visibility, guardrails, and continuous oversight needed to support effective AI governance in practice. This directly connects day-to-day AI usage with executive-level intent and ROI, as outlined in our article on CXO forethought and governance for AI outcomes here.

Contact us at info@invigrid.com if you want to use InviGrid to govern AI from deployment to management:

• Deploy your AI Agents and innovations fast & secure by design

• Maintain a live inventory of AI systems and models

• Assign clear ownership and accountability

• Track changes and drift across the AI lifecycle

• Enforce controls that reduce data misuse and unintended behavior

• Enable continuous oversight, not point-in-time reviews